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Top Office Productivity Tools for Office Managers

July 18, 2018

Top Office Productivity Tools for Office Managers Blog Image

Productivity is a word thrown around the office a lot these days, but for office managers this can often have a cloudy meaning without any real suggestion of how to encourage it. Let’s start with a definition:



the effectiveness of productive effort, especially in industry, as measured in terms of the rate of output per unit of input.

Well, that settles that. But how do we really encourage productivity in the office? We’ve put together a few suggestions on how you can squeeze every last drop of potential out of your team, without being that micromanaging office manager.


Here at Bibium we love Asana and have each of our team members using it daily to keep track of their tasks. It’s an incredibly easy online platform to use that allows you to assign tasks to yourself and other team members, along with deadlines and requirements for the completion of each task.

Create entire projects that are relevant only to those working on them, then put together a plan for who is going to complete each task. The comments section means you can chase team members up on outstanding tasks, check in on their progress, or even suggest ideas on how best to tackle each hurdle. This software is an office manager’s dream – you get to keep track of everyone’s progress all in one place. Yep, office productivity is as easy as this.

Lounge Area

In today’s demanding & fast-paced world, we’ve become addicted to visible progress because we love to feel like we’re getting somewhere and accomplishing something all the time. The result is an attitude that sees relaxing or taking breaks from work to be inactive and unproductive. Studies have shown this to be a misguided approach to office productivity and instead we should be taking proper breaks from our day. When we say proper breaks, we mean stepping away from our desks and moving to an environment that’s different to our usual work atmosphere, instead of just scrolling through social media for a few minutes at our desk.

Quiet lounge spaces are great for providing your team with a place to go other than the same desk they spend hours on end at. These spaces often encourage greater creativity and can often be where the best ideas are formed. We’re not for one minute suggesting that every office should install a few hundred bean bags and a slide like Google has, but just take a look, we believe a few comfy sofas away from the office rush can be just the thing to promote office productivity.

Coffee Machine

Now here’s a way to improve office productivity and please everyone in the office. Yes – you can do both! It’s a well known fact that caffeine provides you with the boost you need on a sleepy Monday morning. Studies have shown that caffeine is likely to improve your mental performance and alertness, but, perhaps more interestingly, can even enhance your willpower. Okay, it’s starting to sound like a mythical potion that everyone wants to get their hands on – and that may be half right.

Coffee has been linked to better office productivity but more importantly, office spaces with coffee machines are proven to be more productive. Aside from the fact that caffeine does increase mental performance, office workers see on-tap coffee in the office as a really nice thing. It makes people excited to come into the office if there’s great coffee on offer – especially as it’s saving them £3+ each time they visit their local high-street chain. Coffee machines these days are also able to cater to a variety of tastes – don’t like coffee? Grab a tea or hot chocolate. Lactose intolerant? Prepare yourself a delicious hot drink with soya milk instead! It’s safe to say that productivity and satisfaction can be found in a lovely new coffee machine for the office.

Still not convinced? Check out our coffee facts below.

20% of workers who drink two cups of coffee or more per day will stay an hour late, and the number rises to 22.2% for those who drink four or five cups.

In contrast, just 8.5% of non-coffee drinkers are willing to stay an hour late, with similar percentages for people who drink a single cup each day.

A whopping 42.6% of people who drink four or five cups will stay 45 minutes late, compared to less than 15% of those who shun coffee entirely.

More than 75% of the people we surveyed rated the quality of the coffee at their work as average or worse, suggesting there’s massive potential for office managers to impress their workforce.