Help me choose

0800 955 2129

rent commercial coffee machine

If you're thinking about renting a coffee machine, there are a few things you may wish to consider before you commit yourself to a contract. Renting a coffee machine for the office or an event can be a great option if you require one for a short amount of time, and don't wish to own it. There are many benefits to renting an espresso machine over leasing and buying, but there are also some disadvantages to keep in mind. Here is an overview of the different things you might be wondering, or should consider, before renting a commercial coffee machine.

  • What is the difference between renting and leasing?
  • How do commercial coffee machine rentals work?
  • Why should I rent instead of getting a free-on-loan agreement?
  • How much does renting cost?
  • What type of coffee machines are usually rented out?
  • What are the servicing options?
  • What to look out for when renting a coffee machine.
  • What are the advantages & disadvantages of commercial coffee machine rental?

What's The Difference Between Renting And Leasing?

When you lease a coffee machine for the office or an event, you pay agreed monthly payments for a set time period. At the end of that time period, you then own the coffee machine, therefore, retaining its value within your business. With renting you are effectively loaning the machine from the supplier, and so pay an agreed regular amount but with no option to own at the end of the agreed period of time. However, you can choose to extend your rental once the agreed period ends. The ownership of the machine is retained by the supplier throughout the rental agreement. Therefore, all servicing and maintenance are usually undertaken by the supplier, leaving one less thing for you to worry about.

How Do Commercial Coffee Machine Rentals Work?

Rental is available on many bean to cup machines and is a useful option when you find yourself in need of one for a short period of time. If you need one for longer than 2 years, then leasing is likely to be the more cost-effective solution. Renting gives you the flexibility to provide quality coffee at short notice, such as for events and pop-up shops. However, it is important to be aware that you are tied into a contract for a set amount of time. If you wish to end the rental contract before the agreed time period is up, you may have to pay an exit fee.

As mentioned above, when it comes to renting commercial coffee machines, the supplier usually provides all the servicing and maintenance. They will often also offer installation and training on how to use the coffee machine properly, as they will want to make sure that it is used correctly and well looked after. However, any damage caused whilst in your care is your responsibility and you may incur a penalty charge for any damage at the end of your rental period. General wear and tear is expected, but any more than that and you will be liable to cover the costs.

Can't Decide?

Use our quick and easy machine finder to help you choose

Find my machine

Why Should I Rent Instead Of Getting A Free-On-Loan Agreement?

Some suppliers offer a ‘free-on-loan' agreement where they will loan you a commercial coffee machine for free, in exchange you agree to buy your coffee beans from them. You often receive the same benefits you receive when renting an espresso machine such as maintenance and breakdown cover, free installation and training. It sounds like a win-win, right? However, this option may not be as cost-effective as it first appears. There will be a minimum amount of coffee beans you will be required to buy each month, and these tend to be of poor quality. Costs can really start mounting, up and you may end up paying more than you would do when renting or leasing a bean to cup machine. Although many rental suppliers require you to purchase your coffee from them, you will have more freedom to order the amount you need with more options on the type of coffee you would like. If something seems too good to be true, it usually is.


How Much Does Renting A Coffee Machine Cost?

There is no set price on coffee machine rental and it will vary depending on the supplier, type of coffee machine, plus capabilities and performance. It is important to compare different prices and find an espresso machine that both meets your requirements but doesn't break the bank. As a general rule, prices are usually between £10 and £50 per week. Although there are some coffee machines for less than £10, and also over £50, the majority will fall within this bracket. The price of renting is normally more expensive than leasing in the long run, so we wouldn't recommend renting for a period longer than 2 years. For periods longer than that, leasing is usually a more cost-effective option.

Type of Machine Price Range (per week)
Instant Powder Machine £4.99- £30
Instant Coffee Machine £4.99- £50
Bean to Cup Machine £9.99- £40
Espresso Machine £14.99- £40

What Type Of Coffee Machine Is Usually Rented Out?

It is usually smaller espresso machines that are most commonly rented out. Tanked coffee machines are the more popular choice over plumbed-in options, as they are much easier to move and install in different premises. Therefore, renting may not be the best option for high volume environments that require plumbed-in bean to cup machines.

What Are The Servicing Options When Renting A Coffee Machine?

As the ownership of the coffee machine remains with the supplier during a rental agreement, most suppliers will provide servicing, maintenance and breakdown cover whilst it is in your care. However, it is important to find out what falls under their responsibility, and yours, before you sign a rental agreement. By having maintenance and breakdown cover you will never be without a coffee machine throughout your rental period, giving you much-needed peace of mind. Some suppliers will also offer on-going technical support should you encounter a problem, and may even offer training on how to use it.

What to look out for when renting a coffee machine?

There are a few things to look out for when it comes to commercial coffee machine rentals. Firstly, be aware of the condition when you receive it; it is likely to have been rented out a lot before you, and so it may not be performing at its best. Regularly moving coffee machines and misuse does eventually take its toll. Another thing to look out for are any hidden costs. Some suppliers may require you to prepay for a set amount of drinks. If this is the case, make sure you know how many drinks you will require, as you don't want to end up paying for drinks you don't end up using.

What are the advantages & disadvantages of commercial coffee machine rental?

Advantages Of Coffee Machine Rental Disadvantages Of Coffee Machine Rental
Ability to extend a fixed rental agreement No option to own at the end of the rental period
On-going technical support Not cost-effective over long periods
Training provided Tied into a contract; may be liable to pay a fee for early exit
Service, maintenance and breakdown cover May have to prepay a set amount of consumables
Ideal for short term rental periods Could incur penalty costs if the machine is damaged in your care
Ability to rent a better machine than you could afford to buy outright The condition of the machine may be poor if it has been out on rent a lot before you
Manageable monthly costs May end up more expensive than buying outright or leasing

If you think that renting a commercial coffee machine is right for your business, and you are ready to move on to the next step, get in touch so that we can point you in the right direction.

Coffee machines that are good for rental:

Are you an office manager?

Find the perfect coffee machine for your office today