- Noise: Does your coffee machine need to be quiet?
- Speed: How quick do you need your coffee machine to be?
- Payment: Do you want to charge for coffee?
- Drinks Options: Will you want to prepare a wide range of different coffees?
- Energy Usage: How much energy does a coffee machine use?
- Size: How much available space does your office have?
- Technology: What smart technology do you want your coffee machine to have?
Noise: Does your coffee machine need to be quiet?
This will depend on the location of your coffee machine. If it will be tucked away in a separate kitchen area, then any noise should not disturb the hard-working environment you have created. However, if the office coffee machine is positioned amongst workers or in a meeting space, then you don’t want to be deafened by the noise of loud coffee grinders freshly grinding coffee beans for each individual drink. Instant hot drink vending machines that use powder or liquid concentrate coffee are much quieter as they don’t need to grind coffee beans. However, some bean to cup coffee machines try to minimise grinder noise with sound-proofing.
Speed: How quick do you need your coffee machine to be?
When your staff want coffee, they want coffee now. This is why the speed of a commercial coffee machine is one of the most important considerations. Bean to cup coffee machines are slower at making coffee due to the time they take to grind coffee beans. That being said a Jura bean to cup coffee machine is still able to produce a Cappuccino within 45 seconds. Filter coffee takes time to brew but once it had brewed it can stay hot for hours and serve several cups from one brew. For instance, the Coffee Queen Thermos is able to brew 15 cups of coffee in just 7 minutes. Instant hot drink vending machines offer an even more speedy service with just 9 seconds between a drink being ordered and having it served up.
Payment: Do you want to charge for coffee?
Another thing you’ll need to decide is if you are going to offer free coffee to your employees or charge them a small amount to cover the costs. With the cost of high street coffee being as high as it is, most members of staff won’t mind paying a small price for the convenience of having freshly brewed coffee a stone’s throw from their desk. If you decide to take payment for the privilege of fresh coffee then you will need a commercial coffee machine model that is able to accept payments through either a coin, card or contactless payment system. A number of office coffee machines – such as the Wittenberg 7100 Plus – are compatible with optional payment systems that can be integrated upon demand, however, not all makes and models can support one.
Drink Options: Will you want to prepare a variety of different coffee beverages?
Determining how many different types of coffee you would like users to be able to choose from will help you decide exactly what type of coffee machine to invest in. If you want the office coffee machine to make little more than a great Americano that’s hot and ready for when you want it, then a filter coffee machine will meet all your needs. However, if you want to please the coffee connoisseurs in your office then a filter coffee machine just won’t cut it. Bean to cup coffee machines, on the other hand, usually offer up to 12 different beverage options from caffè lattes to macchiatos. Another important consideration is whether you want a coffee machine that can also prepare chocolate drinks. Hot chocolate is always been a popular choice and having a coffee machine with an independant chocolate hopper will also provide a greater variety of coffee/coco mixes such as mochas and espresso-chocs. Do you want to cater for tea drinkers too? Many bean to cup and filter coffee machine models come with a hot water tap that provides instant hot water for those who prefer a good old cup of tea.
Energy Usage: How much energy does a coffee machine use?
Running an office coffee machine will inevitably incur running costs, however, different makes and models will consume different levels of energy. Some commercial coffee machines possess eco-friendly features such as a low-energy or standby mode that will reduce energy usage during quieter periods. Some coffee machines can even be programmed to automatically switch off at the end of the day to ensure that energy is not wasted over night. If the operational costs of a coffee machine are of primary importance to you, make sure you take note of the kW per hour power consumption while you’re in the process of choosing an office coffee machine to lease.
Size: How much available space does your office have?
One of the most easily overlooked aspects of a coffee machine is its size. It may not seem like much of an issue, but the shape and size of the office coffee machine will dictate where it can kept and whether it can be easily moved. If it needs to sit on a worktop in an office kitchen, you must make sure that it isn’t too tall to fit under cupboards. Hot drink vending machines often come with the option of an added base cabinet that allows them to stand alone in any environment. However, these do tend to be quite large and may dominate a small office space. Bean to cup coffee machines that offer two different types of coffee bean as well as a chocolate hopper will be considerably larger in size than a machine with less options, so this should be factored into your thinking too. For workplaces with a severe shortage of space, Filter coffee machines may be the most appealing as they tend to be quite compact but are able to produce high volumes of coffee. This is not to say that compact Bean To Cup coffee machines don’t exist, though they are less common and can be costly.
Technology: What smart technology do you want your machine to have?
Businesses with modern office decor and companies belonging to the tech and IT industry often want technologically advanced coffee machines that are in keeping with the overall form and feel of their brand. Some commercial coffee machine manufacturers have made apps – such as the Button Barista App for the Coffetek Vitro range of bean to cup machines – that allow users to order their perfect coffee without ever having to leave their kneeling chair. Other office coffee machines feature intuitive LED screens and ultra user-friendly interfaces that make operating it child’s play. Jura coffee machines can feature Intelligent Water Systems that enables the machine and water filter to communicate with one another to make maintenance simple. There is a lot to consider when choosing the right coffee machine for your office. Take the time to carefully decide which type of coffee machine will best meet your requirements. For more advice on what machine is right for you, contact our team.